9.1 Policy on Review, Approval, and Compliance with Information Technology Policies, Procedures, and Guidelines

I. Purpose

The purpose of this policy is to establish how University Information Technology (IT) Policies, Procedures and Guidelines are to be reviewed, approved and complied with at Illinois State University.

II. Scope

Anyone who is associated with the installation, maintenance or use of the IT resources of Illinois State University shall comply with all IT Policies and Procedures established by the University. Local area or departmental IT policies, procedures or guidelines shall not conflict with University IT Policies or Procedures.

III. Policy

The Information Technology Policy and Planning Council is responsible for assisting the President of the University or the Presidents designee in the review of proposed IT Policies, Procedures and Guidelines.

Three categories of statements are used to define how information technology will be administered at Illinois State University. These categories are: 1) IT Policy Statements; 2) IT Procedure Statements; and 3) IT Guideline Statements.

IT Policy Statements

IT Policy Statements provide the basis for consistent and appropriate decision making and define authority and accountability within Illinois State University. IT Policy Statements also direct the present and future decisions of the University as they relate to Information Technology and reflect the University’s general goals. IT Policy Statements require full compliance. IT Policy Statements must be approved by the President of the University.

IT Procedure Statements

IT Procedure Statements establish a particular course or method of action which is to be followed as part of the implementation of an Information Technology Policy. IT Procedure Statements require full compliance. IT Procedure Statements must be approved by the President of the University or the Presidents designee.

IT Guideline Statements

IT Guideline Statements provide guidance and describe recommended methods for interpretation and application of an Information Technology Policy. IT Guideline Statements are advisory but should be followed whenever possible. IT Guideline Statements must be approved by the President of the University or the Presidents designee.

IV. Compliance

It is the responsibility of all Administrators, Deans, Directors, Department Heads and Fiscal Agents to insure compliance with all IT Policies and IT Procedures established by the University and to abide by all IT Guidelines whenever possible.

V. Approval & Review

The President of Illinois State University has approved the Policy on Review, Approval and Compliance with Information Technology Policies, Procedures and Guidelines. This policy will be periodically reviewed by the Information Technology Policy and Planning Council and changes or additions to this policy will be recommended by this Council to the President of the University. Information technology resources and systems are changing rapidly both in terms of technology and application, and the University reserves the right to amend this policy at any time. The version posted on the web at www.policy.ilstu.edu is the governing policy.

Last Review: August 2007