Cost sharing is the dollar amount of contributions the University provides to share the costs of a grant/project. The portion of dollars committed for Faculty, Administrative/Professional staff, and Civil Service employees is confirmed by the department through "time and effort reporting." (See Policy 7.4.5 Time and Effort Reporting).
All other items are verified with a form called the Cost-sharing Confirmation Report, unless verified by other correspondence with Grants Accounting. This report is sent out for each grant with a cost-sharing commitment for anything other than personnel.
The fiscal agent of the grant is required to sign the form confirming that the amounts stated are a reasonable estimate of the services and products committed to the project. Any significant differences should be reflected on the form upon its return. Grants Accounting prepares the reports according to the grant requirements, or at least once a year.
Cost sharing must be verifiable from the recipients records, not included as contributions for any other federally funded program, and not been paid by another federally funded program.