There are many courses on campus that require the consumption of materials or require a service expense for the student to receive the full educational benefit from the course. Examples would be the utilization of clay for an art project or the rental of the Bowling Center for a PE bowling class. These charges are placed in the Campus Solution (CS) system and billed directly to the student.
- All departments must apply to the Provost's Office for the assessment of a materials fee for a specific course.
- The fee can be assessed only if it appears in the on-line registration system for that session, so substantial lead time must be given when requesting a new materials fee.
- CS will bill the student for any materials fee that is assigned to each course registered for. The materials fee charge is billed on the first bill generated after the class is added to the student’s account.
- As payments are received, CS applies them to the appropriate charges and the money is transferred to the proper financial account.
- Students are allowed the opportunity to purchase the needed material from other sources. Students who purchase needed material from other sources must submit the Material Fee Reimbursement form to the Department/School by the official 10th day of class each semester. The Department/School will review and approve or decline the request; the Department/School will send the approved form to Student Accounts; Student Accounts will verify the fee has been paid and once the fee has been paid Student Accounts will contact the Department/School to submit a voucher for reimbursement to the student.
- About the 5th or 6th week of the session, the University Registrar will send a complete report for each course to all departments, listing fee, students enrolled, and material charge amount.
- Questions about establishing materials fees should be directed to the Provost's Office at (309) 438-7018, and all other questions should be directed to the Student Account’s office at (309) 438-5643.