Internal Transfer
Employees of Illinois State University transferring without a break in service from Faculty and Administrative/Professional status to Civil Service status, or the reverse, shall become eligible for benefits of their new status in accordance with their years of service at Illinois State University, and without loss of accumulated sick leave days and/or continuous vacation days.
Sick time : An employee who transfers from a continuous benefit-accruing position to a non-benefit-accruing position or a position that receives non-continuous time shall have all accumulative sick time placed in escrow (unable to be used) until the employee returns to a continuous benefit-accruing position or terminates service with the University. Human Resources may approve the usage of accumulative sick time in escrow for approved leaves of absence by an employee in a non-benefit-accruing position or a position that receives non-continuous vacation and sick once all other leave time has been exhausted.
Vacation time: Effective with appointments beginning on or after July 1, 2024, an employee who transfers from a continuous benefit-accruing position to a non-benefit accruing position or a position that receives non-continuous time shall have all continuous vacation time paid out on the first available payroll following the position transfer in accordance with Policy 3.1.27 Pay Out Procedures. Vacation payouts made while an employee is still actively employed are not eligible for SURS contribution.
Transfer of Vacation
Illinois State will not accept vacation balances from new employees who have vacation balances at other State of Illinois agencies or Illinois public universities.
Transfer of Unused Sick Leave
Employees at other State of Illinois agencies or Illinois public universities who enter employment with Illinois State University without a break in service of more than 120 calendar days shall be credited with the amount of accumulative sick leave accrued (but not used) as of the employee's last day of service with such Illinois public university or other State of Illinois agency subject to the following:
- Non-accumulative leave will not be transferred.
- Leave earned on a calendar day basis with another Illinois public university or other State of Illinois agency will be converted to workdays at the rate of two workdays for each three calendar days accumulated.
- Individuals employed with Illinois State University may receive credit for such leave upon certification by the previous employing Illinois public university or other State of Illinois agency or, if such leave had been banked with the State Universities Retirement System of the removal of such leave from the Retirement System records.
- Payment has not been received by the employee for such accumulative sick leave.
- Accumulative sick leave cannot be restored for any employee who terminates service if compensation for such accumulative sick leave has been received and the employee is reemployed with Illinois State University at any time in the future.
Pre-1984 and Post 1997 Non-payable Accumulative Sick Leave
Illinois State will accept all pre-1984 and post-1997 non-payable accumulative sick leave balances from other Illinois public university and/or other State of Illinois agencies if the break in service between the prior institution/agency and joining Illinois State University does not exceed 120 calendar days. The amount transferred will be posted to the employee's accumulative sick leave balance for future use.
Post-1984 and Pre 1998 Payable Accumulative Sick Leave
Illinois State University will not accept compensable sick leave from other Illinois public universities or State of Illinois agencies. For sick leave earned during the post-1984 and pre-1998 period, the employee should elect to receive payment equal to one-half of the balance at the time of separation from their prior agency or university. The remaining balance may be transferred to Illinois State University and placed in the employee’s non-compensable accumulative sick leave balance for future use provided the employee’s break in service between the prior institution/agency and joining Illinois State University does not exceed 120 calendar days.