Policy
There are three reasons for Civil Service layoff:
- Permanent layoffs occur when a position or functional service is permanently abolished due to lack of available work, lack of available funding, reorganization, or other reasons requiring a permanent reduction in force.
- Academic Break layoffs are temporary and are occasioned by a break in the academic calendar.
- Seasonal layoffs are temporary, occur due to seasonal needs, and may occur at a time other than a break in the academic calendar.
Employee notice of layoff is provided per University Civil Service System, Statute and Rules. Vacation may be taken during academic break or seasonal layoffs provided the employee has vacation benefits available and the department permits the usage of benefit time. Vacation may not be taken on or after a permanent layoff becomes effective.
Employees on layoff may not qualify for unemployment compensation for layoffs that occur regularly each year due to academic breaks or holiday shutdown if it is understood the employee will be called back to work on a specific date.
Employees on permanent layoff will be given the option to have their continuous earned and unused vacation and compensatory time paid out on the next available payroll following layoff. Employees who choose not to take their vacation payout at the time of layoff will have their time held until 120 calendar days of permanent layoff status have passed. At that time, earned and unused continuous vacation and compensatory time will be paid out, and available continuous sick time will be reported to the State Universities Retirement System. Employees who return to a position within 30 calendar days of the effective date of their permanent layoff will have repayment provisions applied as stated in policy 3.1.27 Pay Out Procedures.