The purpose of a performance appraisal is to provide a formal opportunity for communication and feedback between the supervisor and the employee. Performance appraisals document past performance and set expectations and goals for the future. Performance appraisals also provide a documented, supportable basis for making personnel decisions such as merit allocations, promotional decisions, and training and development needs.
Supervisors are strongly encouraged to complete a performance appraisal at least once during an employee's six-month probationary term (twice if the employee is on a twelve-month probationary term) and then annually on the employee's anniversary date in his or her classification.
Human Resources has developed performance appraisal forms for both civil service hourly and civil service exempt employees. Departments may opt to use these forms or develop documents of their own if they feel an alternative would better meet the needs of the department. Alternative documents should be sent to Human Resources for review prior to use. Regardless of the form used, any completed appraisal, along with all signatures, should be submitted to Human Resources for inclusion in the employee's personnel file.