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3.1.11 Leave of Absence

Military Service

Leave of absence for military service will be granted in accordance with the law and the provision that after completing the first period of military service, one year shall be given to make adjustments provided that a discharge is not characterized as RE-4 or dishonorable and that the employee files an intention to return to work with the President of the University within three months after receiving the discharge. The employee shall be returned to the staff with at least the same rank or classification and status as upon entry to military service.

Temporary Military Duty

A leave of absence shall be granted for temporary military duty to any employee who is a member of the Illinois National Guard, the Illinois Naval Militia, or the reserve components of the Armed Forces called for Limited Training and/or Emergency Call-Up.

  • Limited Training

Leave with full pay for Limited Training will not exceed fifteen days for training activities required to maintain standing in the above military units. In the event the Limited Training is requested by the employee but not required by military authorities, the employee may be granted leave without pay by special permission of the President.

  • Emergency Call-Up

Leave with pay for Emergency Call-Up will continue for the duration of the call-up, but is not to exceed thirty calendar days annually. Temporary active duty shall not be deducted from the time allowed for regular military training periods.

  • Leave Without Pay

In the event the required annual Limited Training is extended beyond fifteen days or the Emergency Call-Up beyond thirty days, the employee will be granted leave without pay for such additional days.

Bereavement Leave

Paid Time Off:  An employee shall be granted, without loss of salary, bereavement leave of up to three work days due to the death of a member of the immediate family or household member. A member of the immediate family or household member is defined as husband, wife, domestic partner, mother, father, brother, sister, children, grandchildren, grandparents, mother-in-law, father-in-law, step parents, or any other relative within the first degree living in the same household.

An employee may also be granted one work day due to the death of a relative outside the immediate family or household. This would include aunt, uncle, niece, nephew, brother-in-law, sister-in-law, daughter-in-law, son-in-law, and cousin (within the first degree).

Bereavement leave is not intended for use in the event of the death of an individual whose relationship was established by marriage if the marriage has ended through divorce.

Substantiation of the reason for bereavement leave may be required. Leaves beyond these amounts may be approved under special circumstances; however, such additional leave will normally be charged to accrued vacation.

Unpaid Time Off:  In addition to the up to three days of paid leave described above, an employee may also be granted up to ten days of unpaid leave due to the death of a child and up to 6 weeks of unpaid leave in the event of the death of more than one child during a twelve month period.  The leave must be requested within 60 days after the date the employee receives notice of the death.  In order to be eligible for this additional leave, the employee must meet the hours of service requirements under the Family Medical Leave Act (FMLA).  Child bereavement leave may not be taken in addition to unpaid leave permitted under the FMLA and may not exceed unpaid leave time allowed under the FMLA.

Jury Duty / Subpoenaed Witness

A leave of absence without loss of pay shall be granted for jury duty service. An eligible employee may be granted a leave of absence without loss of pay as a subpoenaed witness in cases not initiated by the employee. The employee may keep any payments received from the court system.

Employees are expected to report to work at the University at the regularly scheduled time on days when they are not needed for jury or witness duty or if released from duty early enough to allow the employee to work four or more hours. Employees are expected to keep supervisors informed of the court schedule and the dates and times the employee is required to appear. Employees who do not work a shift that coincides with the court schedule may take time off work equal to the time spent at jury or witness duty on the shift immediately following the jury or witness duty.

The University may require evidence of jury service or witness subpoenaed duty. Individuals who either voluntarily or through their actions become plaintiffs, witnesses, or defendants are ineligible for such leave unless related to VESSA.

Educational Leave

Employees may be granted an educational leave with or without pay for advance study upon approval by the President of the University.

Time Off for Voting

Employees may be given time off with pay, not to exceed two hours, to vote in general elections.

Time Off to Attend School Conferences

Employees are entitled to take up to eight (8) hours of vacation on compensatory time (dock time if applicable) to attend school conferences and functions if the activity cannot be scheduled outside of the regular work day. No more than four (4) hours may be taken in any one work day.

Religious Observances

Illinois State University is committed to making reasonable accommodation for employees to observe religious events/holidays. If accommodation cannot be made, employees may use vacation or dock time to observe the event or holiday.

Disaster Service Volunteer Leave

Employees may be granted leave with pay for not more than 20 working days in a 12-month period to participate in disaster relief services within the state of Illinois, subject to the operational needs of the department and supervisory approval.

Leave may be granted when the following conditions are met:

  1. The employee must be a certified disaster service volunteer of the American Red Cross;
  2. The service of the employee is specifically requested by the Red Cross.
  3. During the period of absence, the employee will participate in specialized disaster relief services within the state of Illinois; and
  4. The disaster is determined to be a Level 3 disaster as defined by the Red Cross.

Upon receipt of written confirmation by the Red Cross that the above conditions have been met, leave with pay will be granted based on operational needs of the department. The leave will be without pay until such confirmation is received by the Office of Human Resources for Civil Service staff or the Provost's Office for faculty and Administrative/Professional employees.

During the absence, there will be no loss of seniority, pay, vacation time, compensatory time, sick time or earned overtime accumulation. Compensation will be at the regular rate of pay for regular work hours during which the employee is absent from work.

Initiating body: State of Illinois

Contact: Human Resources Benefits Office (309-438-8311)

Revised on: 02/2017

2018-12-07T11:07:47.9-06:00 2018