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5.2.3 Timely Warning Policy

Policy

In compliance with the Jeanne Clery Act, Illinois State University will issue Timely Warnings (Crime Advisories) to notify members of the University community about certain crimes, defined by the Act, when such crimes occur on the Illinois State University campus or in close proximity to the campus and the crime represents a serious or continuing threat to members of the University community.   

A Crime Advisory shall be issued within a reasonable amount of time (generally within two work days) after the incident has been reported to the Illinois State University Police or a Required Reporting Party. 

Crime Advisories may also be issued for non-Clery Act crimes.  Such situations shall be evaluated on a case-by-case basis taking into account the frequency of offense, likelihood for additional occurrence, continuing danger to the University community, and risk of compromising law enforcement efforts to resolve the case in a timely manner.

Crime Advisory Process

The Chief of Police or his/her designee is responsible for consulting with department staff, local police, and other campus authorities in making the determination on a case-by-case basis of when “timely warning” information in the form of a Crime Advisory is appropriate.

The Chief of Police or his /her designee will notify the Vice President for Student Affairs or his/her designee of the crime and circumstances that warrant the issuance of a Crime Advisory.  The Vice President for Student Affairs or his/her designee shall approve the issuance of a Crime Advisory before the advisory is sent to the University community.

The Crime Advisory shall be issued using a method that allows for the prompt notification of the University community.  Methods of dissemination include but are not limited to electronic distribution through e-mail and the Illinois State University Police website: www.Police.IllinoisState.edu

In compliance with the Clery Act, the following criteria will be evaluated to determine if a Crime Advisory will be issued:

  1. Has the incident been reported to the ISU Police or a Required Reporting Party?
  2. Has the crime or incident been identified as a Clery Act crime?
  3. Is the crime or incident considered to represent a serious or continuing threat to students, faculty, staff, or campus visitors?

Crime Advisory shall contain in the subject line the phrase “Crime Advisory.”  The body of the notification will include, but not limited to:  a short description of the crime or incident, time and date, location, reported offense, weapon used (if any), and suspect vehicle (if any) and method of operation used to facilitate the crime. The notification should also include personal safety information and/or crime prevention tips.

The notification posted on the Illinois State University Police Department website will include any suspect information, such as available description of the suspect that is not included in the campus e-mail advisory.         

When appropriate, status updates as to the resolution and/or disposition of the crime or incident will be similarly disseminated and updated as soon as possible.

Reporting

Community members who know of a crime or other serious incident are encouraged to report that incident as soon as possible as described in 5.2.1 so a determination can be made as to issuing an advisory.

Initiating body: Vice President for Student Affairs

Contact: Associate VP for Student Affairs (309-438-5451)

Revised: 01/2013


2013-09-12T15:18:45.435-05:00 2013
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