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5.1.20 Alcohol Policy

Illinois State University is committed to providing a safe and enjoyable venue for educational, public, cultural, entertainment, athletic, and social events.

The sale, delivery, possession, and consumption of alcoholic beverages in or on any property owned or controlled by Illinois State University is prohibited, except as otherwise provided in this policy.

The following factors must be taken into consideration when determining the procedures for the service or sale of alcoholic beverages in buildings under the control of Illinois State University:

  1. Whether the event is a student activity or student-related activity;
  2. Whether the physical setting of the event is conducive to control of alcoholic beverages sales and distribution;
  3. The ability of the event operator to ensure that the sale or serving of alcoholic beverages and the demeanor of the participants are in accordance with State law and University policies;
  4. The anticipated attendees at the event and the relative proportion of individuals under the age of 21 to individuals age 21 or older;
  5. The ability of the venue operator to prevent the sale or distribution of alcoholic beverages to individuals under the age of 21;
  6. Whether the event prohibits participants from removing alcoholic beverages from the venue; and
  7. Whether the event prohibits participants from providing their own alcoholic beverages to the venue

For purposes of this policy, the term "alcoholic beverages" includes only legally produced, commercially available beverages having alcoholic content. All other beverages having an alcoholic content shall be strictly prohibited and excluded from the permissible uses under these regulations.

The following regulations apply whenever alcoholic beverages are served, sold, and/or consumed in buildings owned or under the control of Illinois State University:

Sponsors/representatives of functions (other than in the BSC/BBC) must seek written approval for the sale and serving of alcoholic beverages from the President at least two (2) weeks in advance of the event - Presidential Approval to Sponsor Event Involving Alcohol- Office of the President will review each request to insure the proposed event involving alcohol meets the requirements of state law and university policies. There will be no standing approvals.

  1. All event sponsors and/or off campus concession operators, vendors, and/or caterers must maintain applicable liquor liability insurance with a minimum of $1 million per occurrence of coverage so as to hold harmless The Board of Trustees of Illinois State University from all financial loss, damage, or harm. Applicable insurance coverage shall be primary non-contributory and shall name The Board of Trustees of Illinois State University as additional insured. A certificate of insurance must be provided to the Office of Risk Management for review/approval before the Alcohol Approval Form is submitted to the President for approval.
  2. No alcoholic beverages shall be sold or served to individuals under 21 years of age.
  3. Alcoholic beverages must be sold, served, and consumed in a physical setting that is conducive to control by University personnel and/or appropriately licensed concession operators, vendors, and/or caterers. Participants may not remove alcoholic beverages from the controlled setting.
  4. Participants may not provide their own alcoholic beverages at any campus event, other than University approved tailgates, Illinois Shakespeare Festival events at Ewing Manor, or as otherwise approved in writing by the President.
  5. Events involving the sale, delivery, or serving of alcoholic beverages must comply with all other policies relating to the use of University facilities.
  6. The event sponsor and the concession operator, vendor, and/or caterer and its staff are responsible for ensuring the sale or serving of alcoholic beverages and the demeanor of the participants and their invited guests are in accordance with state law and University policies.
  7. Events where sales and/or service of alcoholic beverages occur must be catered by the University's Campus Dining Services Catering personnel or appropriately licensed concession operators, /vendors, and/or caterers.
  8. Direct cash sales (i.e., cash bars) in buildings owned or controlled by the University may not be conducted by any off-campus concession operator, vendor, and/or caterer, without the prior written approval of the President.
  9. Campus Dining Services Catering will be responsible for purchasing, facilitating delivery, inventory control, sales and serving of all alcoholic beverages in the Bone Student Center/Bowling & Billiards Center (BSC/BBC). The procedures for the sale/serving of alcoholic beverages at events in the BSC/BBC can be obtained by contacting the Director of the Bone Student Center.

Off-campus concession operators, vendors, and/or caterers may serve alcoholic beverages at approved campus events at venues (other than BSC/BBC) at which there are no direct cash sales of those beverages provided they have the appropriate liquor license and insurance for such activities.

Time Restrictions

Any event sponsor serving alcohol at events off campus must abide by, and ensure their appropriately licensed concession operator, vendor, and/or caterer abide by any and all state or local laws involving time restrictions.

Staff Training

Servers and bartenders provided by Campus Dining Services Catering, appropriately licensed concession operator, vendor, and/or caterer must meet all legally mandated training standards. At a minimum, all individuals serving/selling alcohol must attend an alcohol management training program such as TIPS or BASSETT Training.

Venues

Certain campus Venues have been preapproved as venues suitable for the retail sale and/or non-retail alcoholic distribution of alcohol. The designation of these approved Venues is based on consideration of:

  • Whether the physical setting is conducive to the control of the sale or distribution of alcohol;
  • Whether the nature of the events or activities that take place in the Venue are compatible with the sale or distribution of alcohol;
  • Whether ingress and egress of guests at the venue can be controlled.

The Venues on the Illinois State University campus where alcoholic beverages may be served are:

  • Alumni Center
  • Bone Student Center /Bowling & Billiards Center
  • Center for the Performing Arts (Reception areas only)
  • College of Business Conference Center
  • Hancock Stadium (designated areas)
  • Horton Field House
  • Kaufman Football Building Conference Room
  • Redbird Arena
  • University Art Galleries
  • Weibring Golf Club and
  • University Residence, including outdoor areas

Other areas may be added to this approved list only upon the expressed written approval of the President of the University.

Even though a venue may be on the pre-approved list as a venue suitable for distribution of alcohol, ALL events where alcohol will be served (except those being held in the BSC/BBC) require Presidential approval.

Retail Liquor Sales – Weibring Golf Club

  1. Alcoholic beverages are available for sale to any person 21 years of age or older, with appropriate identification, for on-premises consumption only.
  2. Only the appropriately trained Golf Club staff may sell, serve, or otherwise provide alcoholic beverages at the Golf Club.
  3. All alcoholic beverages must be paid for at the time of service and consumption, unless other arrangements have been made with the Golf Club for billing after an event.

Tailgating at Football Games

The President of Illinois State University is authorized to permit the consumption of alcohol at designated times and in designated areas of the University on days when football games are played at Hancock Stadium.

Illinois State University does not condone any act related to the consumption of alcohol that impairs, interferes, or endangers the safety or enjoyment of anyone attending these events, including individuals who choose to consume alcohol.  Individuals who choose to consume alcohol are responsible for their behavior. See Tailgating Procedures located at Redbird Football.

Law enforcement may be contacted for suspected violations of state law or University policy

Residence Halls and Apartment Living

Residence Halls and Cardinal Court

In residence halls and Cardinal Court, the possession and consumption of ANY alcoholic beverages, regardless of age, is prohibited, except for live-in staff and their family members/guests. The Director of University Housing Services (or his/her designee) shall provide the guidance necessary for live-in staff to comply with this policy.

Shelbourne Apartments and University Owned Apartments on Fell and School Streets

The possession and consumption of alcoholic beverages by residents and their guests who are 21 years of age or older is permitted within the confines of the individual resident's apartment in Shelbourne Apartments (located at 300 E. Shelbourne Drive) and University owned apartments on Fell and School Streets (located at 209 and 211 N. Fell Street and 302 N. School Street).  The use of alcoholic beverages shall be considered a privilege and may be allowed only if consistent with State laws and this policy.

Alumni Relations

Alumni events held on University property must comply with all of the regulations outlined in this policy.

For off campus official Alumni events, alcohol can be served if the events are hosted, sponsored, and/or supported by Illinois State University Alumni Relations and/or the Illinois State University Alumni Association provided the alcohol is served and/or sold by a caterer/restaurant (third party vendor) that is authorized and licensed to serve alcohol. Under no circumstances will "bring your own beer/alcohol" (BYOB) events be allowed.

Funds Used to Purchase Alcoholic Beverages

No University funds (other than Foundation accounts) may be used for the purchase of alcoholic beverages.

Failure to Abide by Policy

Failure to abide by the provisions of the University Alcohol Policy may result in the denial of permission to use University property and/or funding for future events as well as other disciplinary and/or legal procedures as appropriate.

Initiating body: Office of the President

Contact: Office of the President, 438-5677

Revised on: 08/2013


2013-10-04T15:11:10.129-05:00 2013
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