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7.8.7 Appropriation Process

Policy

Approximately two-thirds of the revenue the University receives comes from appropriations by the State Legislature. Major steps and associated timeframes are discussed below.

New Program Requests are Submitted Each July

The fiscal year for Illinois State University begins on July 1 and ends on June 30.  The appropriation process for the next year fiscal year begins on July 1 of the current year.  Each July, the University submits what is termed "New Program Requests" to the Illinois Board of Higher Education. These are new or continuing programs for which the University requests funds. 

An example is the request that has been made for several years for funding for technology enhancements. These requests have ranged from funding for new course sections to funding for the wiring of the residence hall project,

By September 1 of each year, universities must submit their total request to the Illinois Board of Higher Education for the next fiscal year. The total request includes the new programs request of July and all other funding the University seeks for that year. This would likely include the previous years funding level request as well as dollars for general price increases, utility increases, general salary increases and deferred maintenance requests.

The "Ramp" Submission

All of this information is submitted to the Illinois Board of Higher Education in a document entitled "RAMP." RAMP stands for "Resource Allocation Management Plan" and becomes the tool to form the "appropriated" budget for campuses in the next fiscal year. There is also a request made at this time for Capital funding to accomplish capital maintenance needs for the campuses, which is presented in the document called Capital RAMP.

Examples of this would be remodeling dollars for Schroeder Hall, Life Safety Improvements, and Equipment needs for new buildings such as the Science Building.  The Capital RAMP becomes the tool the Illinois Board of Higher Education uses to compile the Capital Budget for campuses for the next fiscal year.  A Capital Project List is compiled by the Illinois Board of Higher Education which ranks projects in priority order.

Recommendations are Made Early December

The Illinois Board of Higher Education considers all requests and makes recommendations for funding by early December. This stage of the process is often termed the Illinois Board of Higher Education Budget Recommendations. Their recommendations will usually be lower then the University requests and will set the stage for the next two steps of the appropriation process.

A Review by the Governor in Early February

From the Illinois Board of Higher Education, the budget recommendations are submitted to the Governor for review and action. The Governor makes recommendations around the first of February each year. The last several years the Governor has endorsed the Illinois Board of Higher Education Recommendations, but has made some changes on the Capital Side.

He has often added Projects to the Capital project list and caused others to move further down the list, consequently causing some projects to fall from the list and not be funded for the fiscal year. When this occurs, institutions often times lobby in the General Assembly for additional funding in order to move projects along. The General Assembly action is the final step in the appropriation process.

A Review by the General Assembly Late March/Early April

The General Assembly reviews and makes recommendations after what is called the Appropriation Hearings. The hearings usually occur in late March and early April of each year. Institutions are asked to send representatives to the Appropriations Committee, which is a committee of Senators representing the districts in which the institutions are located, and present their testimony for funding requests for their respective institutions.

There is also an Appropriation Hearing that takes place within the House of Representatives and the same process is followed.  After all institutions have been heard, the two committees make their recommendations back to the Governor.

The House and Senate can either increase or decrease the amount recommended by the Governor before the "final" budget recommendations are forwarded back to the Governor for signature. This usually occurs around the first of June.  If no further discussion is necessary, the Governor signs the Appropriation Bill and an official budget has been established for the next fiscal year which will begin in four or less weeks.

Final Advice

As you can see this is a very lengthy and detailed process. Institutions are forced to project very far in advance and yet only receive official funding at the very last minute. Keep in mind this process only works well if there are no delays along the way. There have been years when the official Appropriation Bill has not been signed until the month of August.

In this cases the institutions operate on the hope that the General Assembly and the Governor will reach some agreement that is close to the Governor's proposal. If this does happen, and the General Assembly recommends and the Governor signs a bill for much less funding, the institutions are asked to make adjustments.

This process only applies to dollars that are provided to institutions from the state. Illinois State University receives funding from a variety of other sources.

Initiating body: Vice President for Finance and Planning

Contact: Budget Office (309-438-2143)

Revised on: 09/2004


2016-07-28T12:13:22.88-05:00 2016
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