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6.2.2 Processing - Change Orders/Pay Requests

Policy

Expenditures for the contractor and consultant on construction projects are maintained at Facilities Planning and the Facilities Management Department.

Processing of Change Orders

Change Orders on projects are prepared by the design architect or engineer, and signed by the architect or engineer, the contractor, and the Board of Trustees Campus Representative. Facilities Planning coordinates this effort.

Change Orders that exceed the allowable percentages as mandated by the State Purchasing Regulations must be forwarded to the Capital Development Board for approval. Facilities Planning coordinates this effort.

Processing of Pay Requests

Requests for payments for either construction or consultation work for University funded projects are presented to Facilities Planning for review and concurrence. These payments arrive on acceptable forms and usually include a University invoice voucher. These are then processed through Facilities Management, the fiscal agent, and the Comptroller's Office.

Processing of Capital Development Board Documents

Change Orders for Capital Development Board projects are prepared by the design architect or engineer, signed by the architect or engineer, the Director of Facilities Planning, and signed and distributed by the Capital Development Board.

Pay requests for Capital Development Board projects are reviewed by Facilities Planning. Payments are made by the Capital Development Board.

Initiating body: Facilities Planning

Contact: Facilities Planning (309-438-8606)

Reviewed: no change 09/2003


2012-02-21T11:40:12.317-06:00 2012
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