The University's facilities are a resource which should be viewed from an institutional perspective. In order to address changing and unmet space needs, the University must develop effective methods to analyze and evaluate facility requests, plan for campus space needs, and manage and allocate facility resources.
In light of the current shortage of University space, it is critical to develop rules for space allocation, scheduling, and strategies for alleviating pressing needs. As a result, the President has established a University Space Committee to formulate an acceptable planning model which can be used to establish operating policies and procedures.
The University Space Committee is comprised of the President, the Vice President and Provost, the Vice President for Finance and Planning, the Vice President of Student Affairs, and the Vice President for University Advancement. The Committee is chaired by the President. The Assistant Vice President for the Department of Physical Planning and Operations and the Director of the Office of Facilities and Space Planning will serve as nonvoting staff members of the Committee. The Vice Presidents will be entitled to vote on space issues with the ultimate decision resting with the President.
The role of the Committee is to review space matters. These matters may include, but are not limited to, individual space requests, campus-wide space plans, plans for new space, space utilization reports, policies and procedures regulating the use of indoor and outdoor facilities, and other critical space planning issues. The role of the staff is to work through the Deans and Major Administrators to acquire input on space issues, requests, and proposals and to provide technical assistance and guidance to the committee.
When new space becomes available in Vice Presidential areas, the Office of Facilities and Space Planning will discuss this space with the University Space Committee to see if it is eligible for an RFP and to determine any restrictions to be included in the RFP. If an RFP for the space is made, proposals should be submitted through the respective Vice President to the University Space Committee.
The Office of Facilities and Space Planning will work jointly with each Vice President or designated representatives to identify space and facility program requirements and to prepare various options for the Committee's consideration. New and existing space is considered to be a University resource that will be allocated according to the priorities established by the Committee.
Initiating body: Vice President for Finance and Planning
Contact: Facilities Planning (309-438-8606)
Reviewed - no change on: 09/2003