Leave or absence for military service will be granted in accordance with the law and the provision that after completing the first period of military service, one year shall be given to make adjustments provided that a discharge is not characterized as RE-4 or dishonorable and that the employee files an intention to return to work with the President of the University within three months after receiving the discharge. The employee shall be returned to the staff with at least the same rank or classification and status as upon entry to military service.
A leave of absence shall be granted for temporary military duty to any employee who is a member of the Illinois National Guard, the Illinois Naval Militia, or the reserve components of the Armed Forces called for Limited Training and/or Emergency Call-Up.
Leave with full pay for Limited Training will not exceed fifteen days for training activities required to maintain standing in the above military units. In the event the Limited Training is requested by the employee but not required by military authorities, the employee may be granted leve without pay by special permission of the President.
Leave with pay for Emergency Call-Up will continue for the duration of the call-up, but is not to exceed thirty calendar days annually. Temporary active duty shall not be deducted from the time allowed for regular military training periods.
In the event the required annual Limited Training is extended beyond fifteen days or the Emergency Call-Up beyond thirty days, the employee will be granted leave without pay for such additional days.
An employee shall be granted, without loss of salary, bereavement leave of up to three work days due to the death of a member of the immediate family or household member. A member of the immediate family or household member is defined as husband, wife, domestic partner, mother, father, brother, sister, children, grandchildren, grandparents, mother-in-law, father-in-law, step parents, or any other relative within the first degree living in the same household.
An employee may also be granted one work day due to the death of a relative outside the immediate family or household. This would include aunt, uncle, niece, nephew, brother-in-law, sister-in-law, daughter-in-law, son-in-law, and cousin (within the first degree).
Bereavement leave is not intended for use in the event of the death of an individual whose relationship was established by marriage if the marriage has ended through divorce.
Substantiation of the reason for bereavement leave may be required. Leaves beyond these amounts may be approved under special circumstances; however, such additional leave will normally be charged to accrued vacation.
A leave of absence without loss of pay shall be granted for jury duty service. An eligible employee may be granted a leave of absence without loss of pay as a subpoenaed witness in cases not initiated by the employee. The employee may keep any payments received from the court system.
Employees are expected to report to work at the University at the regularly scheduled time on days when they are not needed for jury or witness duty or if released from duty early enough to allow the employee to work four or more hours. Employees are expected to keep supervisors informed of the court schedule and the dates and times the employee is required to appear. Employees who do not work a shift that coincides with the court schedule may take time off work equal to the time spent at jury or witness duty on the shift immediately following the jury or witness duty.
The University may require evidence of jury service or witness subpoenaed duty. Individuals who either voluntarily or through their actions become plaintiffs, witnesses, or defendants are ineligible for such leave unless related to VESSA.
Employees may be granted an educational leave with or without pay for advance study upon approval by the President of the University.
Employees may be given time off with pay, not to exceed two hours, to vote in general elections.
Employees are entitled to take up to eight (8) hours of vacation on compensatory time (dock time if applicable) to attend school conferences and functions if the activity cannot be scheduled outside of the regular work day. No more than four (4) hours may be taken in any one work day.
Illinois State University is committed to making reasonable accommodation for employees to observe religious events/holidays. If accommodation cannot be made, employees may use vacation or dock time to observe the event or holiday.
Employees may be granted leave with pay for not more than 20 working days in a 12-month period to participate in disaster relief services within the state of Illinois, subject to the operational needs of the department and supervisory approval.
Leave may be granted when the following conditions are met:
Upon receipt of written confirmation by the Red Cross that the above conditions have been met, leave with pay will be granted based on operational needs of the department. The leave will be without pay until such confirmation is received by the Office of Human Resources for Civil Service staff or the Provost's Office for faculty and Administrative/Professional employees.
During the absence, there will be no loss of seniority, pay, vacation time, compensatory time, sick time or earned overtime accumulation. Compensation will be at the regular rate of pay for regular work hours during which the employee is absent from work.
Initiating body: State of Illinois
Contact: Human Resources Benefits Office (309-438-8311)
Revised on: 05/2011
